Registration
Registration Costs
Please note that meals for Phoenix Fire 2010 are not included in the cost of standard registration, which covers camping from Thursday through Sunday. You can purchase the meal plan (prices are listed under Meal Plan, further down on this page) or bring and prepare your own food.
We are offering the special early arrival option again this year. Arrive Wednesday between noon and 6:00 pm, set up camp, and participate in beautifying the container that the Village Builders have created. Early arrival requires an additional community service shift. The extra fee is $35, which also includes the cost of dinner on Wednesday night, and breakfast and lunch on Thursday.
A 50% deposit must accompany your registration (either as a PayPal transfer, or a check mailed within three days of when you register).
Early and Standard registration rates will be held with your 50% deposit, but your balance must be paid in full by August 1 or you will be responsible for the Late Registration price.
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Early Registration |
Standard Registration |
Late Registration |
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Adult |
$195 |
$225 |
$250 |
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Little Ones (age 0-5) |
Free |
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Kids (age 6-12) |
$40 |
$45 |
$50 |
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Teens (age 13-17) |
$80 |
$90 |
$100 |
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Village Builders - Set-up Days, Main Festival & Clean up (August 8-16) |
$180- must register by July 20 |
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Meal Plan
Participation in the meal plan involves an additional fee (see below). It includes dinner on Thursday, breakfast, lunch and dinner on Friday and Saturday, and breakfast on Sunday. We look forward to having the whole community come together to share meals. Those who have paid the additional $35 fee for early arrival on Wednesday will also receive dinner on Wednesday and breakfast and lunch on Thursday. Village Builder enrollment includes all meals during Village Builder days only; you must purchase the meal plan if you wish to have meals provided during the main gathering.
Optionally, you may bring your own food. Please note that cooking needs to be done on closed-flame campstoves and no open fires are permitted.
MEAL PLAN FEE SCHEDULE:
Adults (18+): $75
Teens (13-17): $60
Children (6-12): $35
Little Ones (0-5): FREE
Merchants
This year we are continuing our system for the merchants, with the goal of circulating financial abundance among the members of the community. Rather than a paying a flat fee, we are asking merchants to tithe 10% of their gross sales of goods and/or services. A portion of that money will go into the financial aid fund and be distributed to subsidize registration fees for community members in need. There is a $25 deposit to sign up for a merchant spot and this is applied toward your total tithe. Contact the Merchant Coordinator with any questions you have.
Merchants may apply to vend at Phoenix Fire by filling out the "Merchants" page during registration. Merchant spaces are available on a first-come first-served basis. The Phoenix Fire Merchant Coordinator reserves the right to limit the number of merchants and types of merchandise at the gathering. Your application to vend at Phoenix Fire is not approved until you hear from the Merchant Coordinator. If you are not approved to vend, your $25 deposit will be refunded.
Financial Aid
There is a modest amount of financial aid available, funded by the merchants' tithe and donations. Financial aid may subsidize up to 50% of an applicant's registration fee, and may not be applied to meal plans. To apply for financial aid, please register and pay the 50% deposit, and also send a letter explaining your need to scholarships@firefamilygathering.org. All letters will be kept confidential.
Applications will be reviewed by July 20; applications received by that date with the 50% deposit will receive first priority. The final aid amount depends on resources – we hope to subsidize up to 50%; our goal is to help as many applicants as possible. Thank you for your patience.
No On-site Registration
There will be no on-site registration. All registrations must be received by August 3 (midnight, Pacific Time).
Refund Policy
All refund requests must be submitted to registration@firefamilygathering.org. Refunds will be given according to the table below.
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Received before June 15 |
Received June 16 - July 20 |
Received after July 21 |
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Your deposit is refundable less a $25 handling fee. |
The 50% deposit is non-refundable. Anything paid above that will be refunded. |
No Refunds after July 21st, as funds are committed by this time. Thank you for your understanding. |
Children
We welcome the next generation and look for ways for children to plug in to the festival. However, the nature of the all-night festival might make it challenging for those with small children. Although staff cannot provide childcare at night, we will help facilitate cooperative childcare arrangements among participating parents during those hours. Parents often set up a communal "nest" near the fire circle, and take turns watching over their children in shifts, allowing everyone a chance to participate in the fire circle more fully.
The Phoenix Fire gathering and the Fire Family organization are not licensed child care organizations, and parents are responsible for their children at all times. We will work with parents to help coordinate activities for children, based on how many children are registered, and their ages; please register early if you would like to bring your children. We invite all community members attending the gathering to consider what you could offer in the way of storytelling, games, workshops, or other activities.
Children under 5 are free and must be taken care of at all times by their parent or guardian. All attendees under 18 years of age must be accompanied by a parent or guardian. Please contact us about family packages for multiple children.
Pets
Pets of any species are not allowed as per our contract with the camp. If you wish to attend with a registered service animal, please see the section below on Special Needs.
Motorcycles
Motorcycles are not allowed. The road into the camp is rough and, for their protection and yours the camp has a no-motorcycle policy.
Special Needs
The terrain at Camp Cutter is hilly and steep in places. We can make only limited accommodations for those with mobility challenges and special needs, due to the conditions of the site. For example, there is considerable walking involved to reach the showers and meals area. Please contact us before registering if you have special needs so we can help you determine whether we can accommodate you.
Arrival
We ask that everyone arrive on Thursday before dinner at 6:00 pm. If you elect the Wednesday arrival, please plan to arrive between noon and 6 pm. If you are traveling from far away and can't arrive within that window, please make sure to contact us in advance. Because we create a safe, closed container, we do not allow arrivals on Friday or Saturday.
Village Builders
Village Builders are the many hands that physically put the festival together and make it become the magical reality that it is. Village Builders are required to have attended an all-night fire circle gathering at least once before. Village Builders must arrive early to help with set-up and/or stay late through the end of clean up. If you are interested in becoming a Village Builder, please contact mailto:%20villagebuilders@firefamilygathering.org .
Payment Infomation
We accept credit card payments made through PayPal, checks or money orders. Please make checks or money orders out to Fire Family Gathering and send them to:
Make PayPal transfers to registration@firefamilygathering.org